RFI response email
A formal answer to a contractor's request for information that fits cleanly into the project record.
Hi {{recipient_name}},
Please see our response to RFI {{rfi_number}} for {{project_name}} below.
Question: {{rfi_question}}
Response: {{rfi_response}}
Reference sheets: {{reference_sheets}}. Supporting sketches, if any, are attached. Please incorporate this response into the record set and let us know if further clarification is needed before proceeding.
This response does not constitute authorization for a change in contract sum or time. Any cost or schedule impact must be submitted for review through the change-order process.
Best regards,
{{sender_name}}
{{company}}
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When to send it
Use it to answer a contractor's RFI during construction administration. A consistent format makes every response easy to file and find later.
Tips for a better rfi response email
- Restate the question exactly as asked, then answer it.
- Reference the sheets and details the answer applies to.
- Say that the response doesn't authorize changes to cost or time.
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