Friendly payment reminder email
A warm first reminder for an overdue invoice, with a clear ask and an easy way to pay.
Hi {{client_name}},
A quick note that invoice {{invoice_number}} for {{project_name}} ({{amount}}, dated {{invoice_date}}) is now past its due date.
If it's already in process, thank you and please ignore this. If not, could you let me know when we can expect payment? Happy to resend the invoice or the W-9 if that helps.
Thanks for working with us.
Best regards,
{{sender_name}}
{{company}}
Copy email keeps fonts, colors, bold, links, and lists when you paste into Gmail, Outlook, or Apple Mail. Open in starts a new message with the plain-text version.
When to send it
Send it 7 to 10 days after an invoice is due. Most late payments are oversights, so a friendly first reminder usually works.
Tips for a better friendly payment reminder email
- Include the invoice number, amount, and date.
- Assume good intent and thank them if payment is already on the way.
- Offer to resend the invoice or tax form to remove friction.
Subject line ideas
- Quick reminder: invoice {{invoice_number}}
- Invoice {{invoice_number}} is now due
More email templates
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