Project kickoff email
Share the kickoff time, agenda, and what attendees should bring so the first meeting starts strong.
ToRecipient
Subject{{project_name}} kickoff: agenda and what to bring
Hi everyone,
We're excited to kick off {{project_name}}. Here are the details for our kickoff meeting.
When: {{meeting_date}} at {{meeting_time}}
Where: {{location}}
Agenda
- Introductions and roles
- Goals and how we'll measure success
- Scope, schedule, and key milestones
- How we'll communicate and make decisions
- Next steps
Please bring
- {{bring_1}}
- {{bring_2}}
If anyone else should join, forward this along or let me know and I'll add them.
Best regards,
{{sender_name}}
{{company}}
Copy email keeps fonts, colors, bold, links, and lists when you paste into Gmail, Outlook, or Apple Mail. Open in starts a new message with the plain-text version.
When to send it
Send it a few days before the kickoff meeting so people can prepare and bring what you need.
Tips for a better project kickoff email
- Share the agenda up front so the meeting starts with decisions.
- Ask for specific materials in advance.
- Invite the decision-makers, not just the day-to-day contacts.
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