Site visit confirmation email
Confirm the time, address, attendees, and access you need for a site visit.
ToRecipient
SubjectConfirming site visit — {{meeting_date}} at {{meeting_time}}
Hi {{recipient_name}},
Confirming our site visit at {{site_address}} on {{meeting_date}} at {{meeting_time}}.
From our side: {{attendees}}. We'll need about {{duration}} and access to {{access_needed}}.
If anything changes, text or call me at {{sender_phone}}.
Best regards,
{{sender_name}}
{{company}}
Copy email keeps fonts, colors, bold, links, and lists when you paste into Gmail, Outlook, or Apple Mail. Open in starts a new message with the plain-text version.
When to send it
Send it the day before a site visit so everyone arrives at the right place with the right access.
Tips for a better site visit confirmation email
- Include the full address and the start time.
- List who is coming from your side.
- Say what access you need on site, such as keys or a locked room.
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